Attending Meetings

Who May Attend:

Anyone. Indiana University is a public institution and, in accord with state law, all Trustee sessions, including committee meetings, committees of the whole, seminars, most retreat sessions, and the formal business meeting, are all open to the public. The only sessions that are not open to the public are executive sessions. Tickets or reservations are not necessary.

To Share Public Comment with Trustees:

Please email to share your comments and to suggest agenda items for future consideration. Public comment is not taken at board meetings.

Attendees May:
  • Observe all proceedings.
  • Take notes.
  • Hold signs that are not affixed to poles, sticks, etc.
  • Hand out leaflets outside the entrances to Trustees meetings.

Attendees May Not:

  • Disrupt the meeting with noise makers, demonstrations or chanting
  • Block egress (safe access to exits and entrances, hallways, etc.)
  • Exceed room capacity or provisions for safe seating
Safety Measures:
  • Board meetings are well attended and on occasion, attendees may be asked to line up to enter the meeting room. 
  • Attendees may be asked to open bags for spot checks.

What to Expect When Attending

Meetings cover diverse topics, but regularly address policies, capital improvements, budgets, the conferral of degrees, and faculty tenure and promotion. According to the board bylaws, only members of the board, the chair, and those recognized by the chair may address the board.

Executive Sessions

An executive session is a meeting that is open only to the members of an organization. Other participants, such as counsel, advisors or administrators, may attend by invitation. According to Indiana's Public Meeting (Open Door Law), a public agency such as the Trustees of Indiana University may hold a closed-door session to discuss a limited number of specific topics, such as personnel issues, litigation, and security.

Dates, Times, and Locations of Meetings

The schedule for the next meeting is usually posted on the trustee' website between two and three weeks in advance. The agenda is usually posted five to 10 days in advance. In addition, a three-year calendar of meeting dates is available on the website.