Bylaws of the Board
Article VIII. Rules of Procedure for Meetings of the Board of Trustees and Its Committees
"The Standard Code of Parliamentary Procedure" by Alice Sturgis in its most recent revised edition, shall guide the business of the Board of Trustees for all meetings to the extent that they are consistent with state law and these Bylaws. The General Counsel of the University shall rule on all disputed questions of procedure.
Section A. Open Meetings
The Board of Trustees is subject to the Indiana Open Meeting Law as set forth in Indiana Statutes.
Section B. Quorum
Five members of the Board of Trustees, shall be necessary to constitute a quorum for meetings of the Board as specified in the Indiana Code.
Section C. Voting the Question
The decision of the majority voting on the question shall prevail. The Secretary shall record the vote of each Trustee. A Trustee may abstain from voting. Voting by proxy or by mail shall not be permitted. Trustees may participate and vote via telephone so long as the Trustee is on a speaker-phone and can be heard by those attending the meeting and the other requirements of Indiana Code 21-27-2-2 are met.
Section D. Business Before the Board of Trustees
The Chair of the Board, in consultation with the President of the University, approves items of business and the agenda to be considered at meetings of the Board of Trustees. Any Trustee may suggest items for the agenda or move to have an item discussed at a meeting.
A request to appear before a meeting of the Board of Trustees or its standing or special committees shall be submitted in writing to the Secretary in advance of the meeting. The Chair of the Board shall rule on all requests. If the request is to appear before a committee, the Committee Chair will decide whether said appearances will be authorized.
The Chair of the Board of Trustees or the chair may allow individuals who are not on the agenda to speak if they determine it is in the best interests of the University, or the Board, and will not unduly delay the matters before the board or the particular committee.
The recommendations of Board committees shall be reported to and be subject to approval by the Board of Trustees.
Section E. Protocol for Meetings of the Board of Trustees
- Only members of the Board of Trustees, the Chair , and those recognized by the Chair may address the Board.
- No flags, banners, signs, or similar displays shall be permitted to disrupt meetings of the Board of Trustees.
- No person shall cause any disturbance, delay, or interference, or cause any threats thereof at any meeting of the Board of Trustees or its committees. Further, no person shall intentionally or through coercion, force, or intimidation, deny or interfere with the right of another to free access or egress from any meeting.
- Visitors to meetings of the Board of Trustees shall observe the reasonable requests of the Chair of the Board.
Section F. Minutes of the Board of Trustees Meetings
Minutes of the proceedings of the Board of Trustees shall be kept by the Secretary, who shall cause them to be printed, bound, and preserved and who shall transmit copies to the members of the Board of Trustees, University officers, administration, libraries, and to other places where it is deemed appropriate. Minutes shall also be posted online at the Board of Trustees' website. All lengthy reports shall be referred to in the minutes and shall be kept on file as part of the University records, but such reports need not be incorporated in the minutes except when so ordered by the Board of Trustees. The minutes shall reflect the results of all votes taken in committee meetings on matters recommended to the Board of Trustees for action.
Section G. Trustee Participation by Electronic Means of Communication
Trustees may participate in meetings or committee meetings by electronic means of communication if such participation complies with Indiana Code 21-27-2-2.